• HR Assistant

    Human Resources/Talent Acquisition
  • Responsibilities

    • Provide HR administrative support for employees in more than 25 offices in Europe, Asia and the Middle East with a strong focus on the UK Office
    • Assist with the localization and implementation of personnel policies and procedures in all EMEA and APAC regions
    • Work with HR departments in international locations to ensure the smooth operation of HR day-to-day activities
    • Recommend/research new approaches, policies, and procedures to effect continual improvements in efficiency of department and services performed
    • Assist with all employee relations issues in sending meeting invites, booking meeting rooms, and taking notes in meetings
    • Administer Visa application and Relocation process in collaboration with US HR department (liaise with managers and employees, ensure relocation agreements and visa application process are approved)
    • Perform general administrative duties including, scanning, fedexing, filing, copying and faxing
    • HRIS maintenance/implementation and Employee File integrity
    1. Maintain Human Resource Information System with all updated employ                                
    2. Run various reports off of the Human Resource Information System                             
    3. Collaborate with HRIS Specialist in developing new features of HRIS system to encompass all non-US employee needs
    4. Assist and educate employees with HRIS system usage
    5. Maintain employee files, organizational charts and online company directory
    6. Conduct audits to ensure that employee files have all necessary documents for compliance purposes
    • Personnel administration
    1. Conduct new-hire human resource training for all new employees
    2. Administer and monitor internship program
    3. Facilitate training with other departments.
    4. Record/track all training in the Human Resource training spreadsheet
    5. Distribute and collect training feedback forms from all new employees
    6. Assist employees in answering any pertinent questions regarding policies and procedures
    7. Conduct exit interviews, ensuring that all proper paperwork has been completed and signed (personnel change form, resignation letter (if applicable), exit interviews)
    8. Assist in the implementation and monitoring of performance evaluation programs
    • Benefit Administration
    1. Administer various benefits plans (all locations)
    2. Ensure that all employee requests are made in a timely manner
    3. Perform benefits administration to include claims resolution, change reporting, approving invoices for payment, and communicating benefit information to employees



    Required Skills:          

    • Excellent communication (written and verbal) skills in English 
    • Good analytical skills to be able to resolve payment/compensation queries
    • Great attention to detail
    • Some basic knowledge of HR practices in the UK
    • Ability to work in a fast paced environment where multi-tasking and effective time   management is essential
    • Resourcefulness in obtaining information regarding employment law, benefits and payments practices (as needs arise)
    • Calm attitude and professionalism
    • Minimum Bachelor's degree or its equivalent


    Desired Skills:            

    • Junior experience working in Human Resources department
    • Business level English + other European language is an advantage       
    • Knowledge of employment law and practices in other countries in Europe and Asia is a plus
    • Prior exposure to payroll and/or benefits administration
    • Knowledge of employment law and HR practices in the UK


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